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10 Factors to Consider When Choosing A Hot Desk Office Space

A hot desk office space refers to an office that you don’t own, but rather rent by the hour, day, week, or month. These can be beneficial in many ways, and there are several factors to consider when choosing the right hot desk office space for your needs. Here are ten factors to consider when choosing one.


If you’re going to pay for office space, make sure it’s worth it. Before you sign on any dotted lines, do your homework and determine how much space you need. If you aren’t sure how much room is required, try to get an idea of what other people in your industry or similar-sized business require.


The most important thing when choosing an office space is location. If you work from home, it doesn’t matter much where you sit, but if you are commuting in traffic for hours per day, commute time is key. The less of it you have, the better.


They should have free coffee and tea. Any new business needs resources to get it off of its feet, and those resources may as well be at arm’s reach when you’re trying to get some work done. A hot desk office space with free coffee is extremely useful. Plus, they show that they care about your health – which can be important if you’re spending more time there than anywhere else. And how can you say no to free tea?


Most of all, think about whether or not you like their layout. Do they have enough room for your team? Will it be easy for people to connect and brainstorm? Think about whether or not you’d be able to work effectively there.

Power Outlets

There are two types of hot desk office spaces. One type doesn’t offer any power outlets, and you may find that frustrating as you try to get work done on your laptop without an outlet in sight. However, these offices also have low barriers for entry—you can sign up for just one day or even just an hour if you want some space for a brainstorming session with your coworkers.

Lighting and Natural Light

The natural light of your workspace can have a significant impact on your energy level and mood. If you’re one of those people who has trouble getting out of bed in winter, you know what we mean! For these reasons, it’s not surprising that most companies choose to lease offices that let in lots of natural light. Make sure that your company will feel energized by considering any offices with windows or rooms with high ceilings that are well-lit.

Noise Level

If you’re planning on doing any brainstorming, meetings, or phone calls, it’s important to ensure there won’t be too much noise coming from other areas of your building. It can be quite distracting for both you and your colleagues if people are talking loudly close to you. Ensure that whatever space you choose has some privacy from neighboring units as well as an optimal ambient noise level.

Conferences/Meetings Areas

A conference room is ideal for those of you who want to hold meetings and client calls out of office hours while meeting rooms are better suited to when you want quieter more intimate surroundings. If you’re going to be holding regular meetings/sessions it’s also worth looking into how well soundproofed each space is as well as if there’s access to power points or not.

Offices vs. Tables vs. Desks?

In our shared office plans, your employees can choose from desks, tables, or hot desk office space. To help you decide which option is best for your company and employees, review these key considerations before choosing an arrangement.

Security (Locks, etc.)

First and foremost, you want to make sure that your office is secure. Hot desk spaces might be more affordable than some other options, but they are still vulnerable to thieves. If your hot desk doesn’t have any extra security features, consider looking elsewhere.


Buying or renting a business property can be an overwhelming experience, especially if you’re new to it. Make sure you consider these ten factors before choosing your next hot desk office space. If you need some advice on other things that should be on your checklist.

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